Privacy Policy

The Hong Kong Legal Education Association ("HKLEA", "we", "us", or "our") is committed to respecting and protecting your privacy. This Privacy Policy outlines how we collect, use, store, and safeguard your personal data in accordance with the Personal Data (Privacy) Ordinance (Cap. 486) of the Hong Kong Special Administrative Region ("PDPO").

Personal Data We Collect

We may collect personal data from you when you register for membership, sign up for seminars, legal education workshops, or academic conferences, subscribe to our newsletters, or contact us.

The types of personal data we collect may include:

Contact Information: Full name, phone number, email address, and mailing address.
Professional / Educational Details: Job title, organization/institution, academic qualifications, or professional background.
Membership Information: Membership class, application status, and communication history.
Payment Information: Bank details or transaction records (for membership fees, publication orders, or event registration fees).
Technical Data: IP address, browser type, device information, and website interaction logs (collected automatically via cookies).

Purpose of Collection

Your personal data will only be collected and used for necessary and lawful purposes, including:

Association Administration: Processing membership applications, renewals, and managing member records.
Event & Workshop Management: Organizing and executing legal seminars, lectures, academic conferences, and educational initiatives.
Communication: Sending association updates, legal education publications, newsletter announcements, and official notices.
Enquiry Handling: Responding to your questions, feedback, or requests for information.
Direct Marketing: Informing you about upcoming legal workshops, educational events, or publications (subject to your explicit consent).
Compliance: Fulfilling legal or regulatory duties mandated by Hong Kong law.

Direct Marketing

We intend to use your personal data (name and email address) to send you promotional communications about HKLEA’s educational events, publications, and seminars.

Consent Requirement: We will not use your personal data for direct marketing unless we have obtained your prior written or explicit opt-in consent.
Opt-Out Right: You may opt out of receiving direct marketing materials at any time, free of charge, by following the "Unsubscribe" instructions included in our emails or by contacting our Data Protection Officer at privacy@hklea.org.hk.

電郵：hklea.edu@outlook.com

電話：+852 2204 4171

香港北角英皇道367-373上潤中心19樓A2室

Disclosure and Transfer of Personal Data

We keep your personal data confidential. However, we may disclose or transfer your personal data to the following parties when necessary:

- Service Providers: Third-party vendors assisting in our operations, such as website hosting providers, payment gateways, and IT infrastructure managers.

- Co-organizers: Joint organizers or academic partners for co-hosted events or conferences (only where relevant to your registration).

- Legal Requirements: Courts, law enforcement agencies, or regulatory authorities in Hong Kong when required under applicable law or legal procedure.

We do not sell, rent, or trade your personal data to third parties for commercial purposes.

Data Security and Retention

Security Measures

We implement appropriate physical, technical, and administrative security measures to protect personal data against unauthorized or accidental access, processing, erasure, loss, or use. Secure transfer protocols (such as HTTPS) are utilized on our online portals.

Retention Period
Personal data will be retained only for as long as necessary to fulfill the purpose for which it was collected, or to satisfy applicable legal, accounting, or reporting obligations. Once no longer required, data will be securely destroyed or anonymized.

Access and Correction Rights

Under the PDPO, you have the right to:

1. Confirm whether we hold your personal data.

2. Request access to your personal data held by us.

Request correction of any inaccurate personal data.

To exercise these rights, please contact us at hklea.edu@outlook.com